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Terms & Conditions

All the small bits of information that you need to know in order to make a booking and enjoy Red Rose

  1. Red Rose 2024 (the Event) is organised on behalf of West Lancashire County Scout Council.
  2. The Event is run in accordance with The Scout Association’s (TSA) Policy, Organisation and Rules (POR) and all Attendees (Participants, Leaders, Staff and Guests) will be required to comply with this.
  3. Where Attendees are members of another Scout or Guide organisation, the rules of that organisation will also apply to those attendees, which may impact the programme offer.
  4. The Event dates are Saturday 3rd August to Saturday 10th August 2024 – groups will not be permitted to arrive earlier or leave later than these dates unless written agreement is given by the Event organising team.
  5. Staff & Participant Group leaders are responsible for ensuring that:
    1. all members of their group have adequate travel and other insurance for attending the Event;
    2. all members of their group have all necessary passport, visa and other immigration requirements;
    3. all adult (18+) members of their group are compliant with the requirements of the Scout Association, including but not limited to safeguarding (including a DBS check) and mandatory ongoing training or their national equivalent, to be in date for the duration of the event;
    4. all members of their group (or their parents/carers) have given consent for us to hold their data for the purposes of administering the event; and
    5. the relevant residential ratios for each Participant Group are adhered to.
  6. Attendees shall not undertake trade or commercial activities on site without prior written permission of the Camp Chief.
  7. Attendees shall not fly drones on site without prior written permission of the Camp Chief.
  8. Groups are not permitted to bring generators on site.
  9. Attendees are expected to adhere to any UK government guidelines and Scout Association policy on health and contagious diseases.
  10. All attendees will receive a Red Rose T-Shirt or Polo Shirt and the appropriate sub-camp neckerchief/scarf.
  11. The event programme activities are available to participants that have paid the Youth Participant, Squirrels or Beavers & Cubs fees only.
  12. Unfilled places on programme activities may be offered to staff/leaders children closer to the event for an additional fee.
  13. The Event organising team retain the right to amend, alter or vary the advertised programme without being obliged to give a refund of all or any part of the fee.
  14. The Event fees and payment schedule is set-out in the table below:

15. The Event Fee excludes travel to and from the event, the provision of personal or unit equipment including camping equipment, or insurance of personal or unit equipment.

16. Fees paid at any time to the camp during the booking process are non-refundable, however, where an attendee is unable to attend, the camp will consider replacement participants on an individual basis. Last-minute replacements, less than one month, before the event will not be allowed.

17. All payments must be in the form of cleared funds and be made by BACS transfer in GBP to the account detailed in the registration email quoting your unique reference number.

18. In the event that the Event has to be cancelled or rescheduled, we will inform Group Contacts and Staff by email. In the event Red Rose 2024 is cancelled due to circumstances beyond the control of the Organising Team, money will be refunded to Groups on a pro rata basis to the extent that money has not already been spent or committed to be spent. This may mean that no fees or only a proportion of fees paid can be refunded. No compensation will be payable. Groups or individuals are therefore encouraged to take out appropriate insurance for this eventuality.

19. The Event reserves the right to ask any attendee or group of attendees to leave the Event following a breach of POR or any behaviour which is likely to cause offence, nuisance, damage, criminal damage, injury or bring The Scout Association or the Event into disrepute.

20. Where attendees have been asked to leave the Event, all costs incurred shall be the responsibility of the individual or group and no refunds will be given.

21. The Organisers will only use your personal data for administrative purposes in accordance with West Lancashire Scouts Privacy Policy.

22. If it is necessary to vary or update these Terms and Conditions, the Organisers will publish the updated version to the Event website indicating the date of the change.

 

Version 3.0 – 17th September 2023